Travel Grant Scheme For College Teachers / College Librarians / Vice Chancellors / Commission Members And UGC Officers
Full travel + registration fee reimbursement · college teachers · international conferences
The UGC Travel Grant Scheme provides financial support to permanent college teachers, librarians, vice-chancellors, and UGC officers to present research papers at international conferences abroad. It covers travel, conference registration, per diem, and visa fees — fully reimbursed in one payment after the conference. Apply offline by sending documents to the UGC, New Delhi at least two months before the conference.
About This Scheme
The UGC Travel Grant Scheme provides financial support to permanent college teachers, librarians, vice-chancellors, and UGC officers to present research papers at international conferences abroad. It covers travel, conference registration, per diem, and visa fees — fully reimbursed in one payment after the conference. Apply offline by sending documents to the UGC, New Delhi at least two months before the conference.
Full official description
This scheme provides financial assistance to permanent teachers and librarians of colleges and vice-chancellors of state universities, deemed to be universities and central universities to present research papers at international conferences abroad. This facility is also available to the permanent teachers of Institutions of National Importance with a cap of 10% of the total approved cases annually. The Commission members and UGC Officers at the level of EO/US and above are also eligible to apply under this scheme.
Benefits
- Full reimbursement of travel costs to and from the international conference
- Conference registration fee covered
- Per diem (daily) allowance for the duration of the conference
- Visa fee reimbursement
- Entire amount disbursed in a single instalment after the conference on submission of documents
💡 Why Startups Should Care
If your startup supports academic publishing, research collaboration, or conference management, UGC Travel Grant recipients are active conference-going researchers — they're a direct market for tools that help academics present, publish, and collaborate internationally.
Who Can Apply (Eligibility)
- Must be a permanent teacher or librarian of a UGC-recognized college (listed under sections 2(f) and 12(B) of the UGC Act)
- OR a Vice-Chancellor of a state, deemed, or central university
- OR a UGC member or officer at the level of EO/US or above
- OR a permanent teacher at an Institution of National Importance (capped at 10% of total annual cases)
- SC/ST/OBC (Non-Creamy Layer) teachers and physically handicapped teachers are also eligible
How to Apply
- Submit your application in the prescribed form along with all enclosures to: Joint Secretary (Travel Grant), University Grants Commission, Bahadur Shah Zafar Marg, New Delhi-110002.
- The application must reach UGC at least 30 days before the conference date.
- Submit all post-conference documents (receipts, boarding passes, etc.) to claim reimbursement after returning.
- The full amount is disbursed in one instalment after conference completion and document submission.
Frequently Asked Questions
What Is The Mode Of Travel Allowed For Participants Selected For The Program?
Participants should travel by excursion category tickets in sectors, opting for the cheapest air ticket offered by any airline. The fare should not exceed the Air India fare. Alternatively, for travel from the college headquarters to the nearest airport and back, the actual fare not exceeding AC II Class train fare will be reimbursed.
Are There Any Limitations On The Travel Expenses For Vice-Chancellors, Commission Members, And UGC Officers?
For Vice-Chancellors, Members of the Commission, and UGC Officers, the entitlement for travel expenses will be as per their respective regulations and guidelines.
How Are The Daily Allowances Or Per Diem Payments Calculated?
The daily allowances or per diem payments will follow the rates specified by the Government of India. These allowances will be provided for the duration of the conference, including two days before and two days after the conference, which covers the travel period.
Who Evaluates The Proposals Received For The Program?
The proposals received will be evaluated by subject experts who will thoroughly review the submissions. Based on their recommendation, the UGC will make the final decision regarding the approval of the proposals. However, proposals from Vice-Chancellors, Commission Members, and UGC Officers will be directly approved by the Chairman of the UGC.
How Will Applicants Know If Their Proposal Has Been Approved?
Once the evaluation process is completed, and the UGC approves the proposal, an approval letter will be sent to the candidate, notifying them of the acceptance of their proposal.
When Will The Grant Amount Be Disbursed To The Candidate?
The entire amount due to the candidate will be disbursed in one installment after the conference concludes, and the applicant submits all the relevant documents as required for reimbursement.
What Documents Are Necessary For The Release Of The Grant?
To receive the grant amount, the applicant needs to submit the relevant documents, as specified by the program authorities. These documents may include proof of attendance at the conference, travel receipts, and any other documentation deemed necessary for reimbursement.
Are There Any Specific Guidelines For The Submission Of Proposals?
The proposals should be duly completed in all respects, providing all the necessary information and documentation as requested by the program. Failure to submit complete proposals may result in disqualification.
Can Participants Claim Reimbursement For Any Additional Expenses Incurred During The Conference?
Reimbursement is generally limited to the expenses specified in the guidelines, such as travel and daily allowances. Any additional expenses beyond the approved guidelines may not be eligible for reimbursement.
Is There A Time Frame For Submitting The Relevant Documents For Grant Disbursement?
Participants are expected to submit the required documents promptly after the conclusion of the conference. Adherence to the specified timeline ensures timely processing and disbursement of the grant amount.
Ready to apply?
Visit the official government portal to apply for this scheme.
Apply on myScheme.gov.inDocuments Required
- Copy of the research paper to be presented
- Acceptance letter from the conference organisers
- Full text of the paper proposed to be presented
- Invitation letter (if Head of Institution is being recommended)
- Post-conference: boarding passes, hotel receipts, conference registration receipt, visa fee receipt